Services / Trade Show & Events — The date doesn't move
Trade show freight is ordinary freight with an unforgiving calendar: advance warehouse cutoffs, targeted move-in windows, marshaling yards, and a move-out that starts the minute the carpet comes up. We plan the whole round trip before the first pallet ships.
Every show shipment has three legs that each fail differently. We book all three up front.
Ship early to the show's advance warehouse and your booth is on the floor before you land. Wider delivery windows, lower risk — the option we recommend whenever the calendar allows it.
A timed delivery into the marshaling yard or show dock during your targeted move-in window — with a driver who's been briefed on check-in procedure, paperwork in hand.
The outbound leg is booked before the show opens, so when your material handling agreement is turned in, a carrier is already assigned — not being shopped from the show floor.
Miss the advance-warehouse cutoff and you're paying direct-to-show rates. Miss the move-in window and your crates wait — or get handled and billed as forced freight. On the way out, freight left on the floor gets rerouted at the show contractor's discretion, at rates you didn't pick.
The show's general contractor controls the docks and the drayage. Our job is to work their rules — target dates, check-in procedure, material handling paperwork — so your freight is never the one improvising.